For HVAC shops with 1 to 10 techs
A customer calls about a broken unit. You don't know if it's still under warranty.
So you dig through old invoices, or you call the office and wait. That's not your fault. Many tools keep equipment as a note on a job instead of a record for the unit itself.
14 days free. No card. No sales call.
Here's what that costs you.
Big platforms cost too much
ServiceTitan doesn't post its prices. Shops report paying about $245 to $500 per tech each month, plus a setup fee that can top $5,000. You also sit through a sales call first. It's built for big shops.
Generalist apps treat equipment as an extra
Jobber and Housecall Pro serve many trades. Housecall Pro tracks equipment only on plans from $149 a month. Reviewers say Jobber tracks work by property, not by unit. That hurts when one customer has four units under three warranties.
Spreadsheets quietly fail
A renewal date gets buried. A quote takes all day to write. A maintenance plan lapses and nobody notices until the customer calls someone else.
The fix isn't a bigger calendar or a prettier invoice. It's a system where the unit holds the history, not the customer or the job.
HVAC software built around the unit, not the job.
We call it the Unit Ledger. Every piece of equipment gets one permanent record. Quotes, invoices, warranty dates, refrigerant type and every visit live on it. Pull up the unit and you see its whole history.
Quotes before you leave the driveway
Build good, better and best options and send one link by text or email. Your customer picks an option without making an account.
Invoices that sync to QuickBooks
Turn an accepted quote into an invoice in one click, then send it to QuickBooks Online without retyping. Record how they paid: cash, check or card.
Schedule and dispatch
Assign each job to a tech. Each tech sees only their own jobs, right on their phone.
Maintenance agreements
Track every plan against the unit it covers, see renewals coming, and send reminders before a plan lapses.
Works in a crawl space
The tech app runs in any phone browser, with nothing to install. Updates you make with no signal sync when it comes back.
Parts on each truck
Track parts by name, count and truck. Quotes can pull from your stock, and low-stock flags show what to reorder.
Reviews and referrals
Send a review link after a job and give each customer a referral link. You can see who clicked.
Bring your customer list
Upload a spreadsheet and your customers and addresses are in. Setup takes minutes, not a weekend.
See each one in detail: quoting, invoicing, scheduling, maintenance agreements and equipment records.
What a 5-tech shop pays
| Software | Per month | Notes |
|---|---|---|
| DuctWright Team | $59 | 2 to 5 techs, everything included |
| Housecall Pro Essentials | $149 | 5 users, billed yearly. $189 if billed monthly. |
| ServiceTitan | Quote only | Shops report $245 to $500 per tech, plus a setup fee. |
Housecall Pro's price is from its public pricing page, checked in September 2026. ServiceTitan's figures come from shop and review-site reports, because it doesn't publish prices. See the full price comparison.
Pick a plan by team size. Try it free first.
Solo
1 tech
$29/month
Team
2 to 5 techs
$59/month
Shop
6 to 10 techs
$99/month
- 14 days free. No card to start.
- Every plan has every feature.
- The owner and each tech count. Dispatchers and office staff are free.
- No setup fee. No contract. Cancel any time.
- You keep collecting payment your usual way.
Put your first unit on the record today
Sign up, add a customer, and record their equipment. It takes a few minutes, and if it's not for you, there's nothing to cancel.
Start your free trial14 days free. No card.